Hiring Executive Assistant to the CEO. • Bilingual is preferred. • Candidates should be available inside UAE and able to join immediately. Duties & Responsibilities • Maintains physical and electronic office filing systems for the CEO. • Screening telephone calls, enquiries and requests on behalf of the CEO • Extensive Diary management for the CEO. • Ensuring CEO has all the required information to enable him to discharge his duties efficiently. • Making appointments, dealing with incoming e-mail and post. • Taking dictation, writing letters and producing reports. • Carrying out background research into subjects the Manager is dealing with and presenting findings in an easily digestible form. • Formatting of all the documents especially Monthly Reports and Board Reports and distributing to all the department Managers on time. • Creating, updating excel spreadsheets and designing presentations on PowerPoint. • Organising and coordinating Board meetings schedules and any other meetings scheduled on the CEO calendar. • Provides comprehensive support services to the CEO ensuring professional, responsive and effective experience with the organization as a whole. • Maintains confidentiality and uses a high degree of discretion. • Sending of invitations to the meeting Attendees. • Ensure the meeting facilities are all in palace and ready prior the meeting schedule. • Organising a pack for the meeting and distributing it to the attendees beforehand. • Taking the minutes for the meeting and circulating the minutes in a timely manner. • Liaising and coordinating with the clients and other company staff. • Creating brochures and posters for the company when required. • Oversee the CEO s including strictly private and confidential communication. • Provide administrative and clerical support as necessary, including composing and editing correspondence as directed, directing telephone calls and visitors, distributing mail. • To respond to enquiries and general requests from within and outside the organization. • Book venues and hotels and make travel arrangements domestically and internationally as required. • To support other Managers and other members of staff, as time permits in day to day activities. • Ability to handle multiple tasks flexibly and deliver work on deadlines. • ·Assist with other duties as and when required. APPLY HERE https://gulfcareerhunt.com/executive-assistant-dubai-uae-101/
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