Job DescriptionIn consultation with the Client Base Manager and Al-Zad’s Managing Director or Operations Manager, this positions is responsible for the overall organization of the accommodation and catering operations by managing all room bookings, client check-ins and check-outs; to supervise and run the Admin / Reception services and to maintain good relationship with the Client as per Al-Zad’s policies and procedures. KEY RESPONSIBILITIES: Applies and follows the contractual obligations, Al-Zad’s policies and proceduresFollows implements and maintains all ISO and HACCP standards and requirementsFollows the daily instruction given by the Site ManagerHandles all Check In – Check Out of Client and staffIn charge of DAILY UPDATING the POB and maintaining it ready at any timeIn charge of Rooms assignmentsIn charge of handling the ROOM KEYS all 3 copies of eachPositioned at the reception and is in charge of running itCoordinateoffice activities and operations to secure efficiency and compliance to company policiesSupervise administrative staff and divide responsibilities to ensure performanceManage agendas/travel arrangements/appointments etc. for the upper managementManage Travel arrangements for all staffManage RotationsManage Daily attendanceManage phone calls and correspondences both electronic and hard copiesCreate and update records and databases with personnel, and other dataTrackstocks of office supplies and place orders when necessarySubmit timely reports and prepare presentations or histograms as requiredReceiving and sorting daily mailMaintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)Order front office supplies and keep inventory of stockUpdate calendars and schedule meetings.Manage petty cash and keep updated records of office expenses and costs.Support budgeting and bookkeeping procedures required by the Head Office.Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.Assist colleagues whenever necessary To apply for this job please send your CV on
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